07/24/2026
Come work with us!
VtPHA is seeking a skilled, independent Operations Specialist to provide part-time contractual support across key administrative, financial, and communication functions.
• 𝐏𝐨𝐬𝐢𝐭𝐢𝐨𝐧 𝐓𝐲𝐩𝐞: Independent Contractor Preferred. Possibility of part-time employment.
• 𝐓𝐢𝐦𝐞 𝐂𝐨𝐦𝐦𝐢𝐭𝐦𝐞𝐧𝐭: 8 hours per week (flexible, remote)
• 𝐂𝐨𝐦𝐩𝐞𝐧𝐬𝐚𝐭𝐢𝐨𝐧: $35.00 per hour
𝐒𝐜𝐨𝐩𝐞 𝐨𝐟 𝐖𝐨𝐫𝐤
The Contractor will provide targeted operational support, focusing on the following core areas:
• 𝐅𝐢𝐧𝐚𝐧𝐜𝐢𝐚𝐥 & 𝐁𝐨𝐨𝐤𝐤𝐞𝐞𝐩𝐢𝐧𝐠 𝐒𝐮𝐩𝐩𝐨𝐫𝐭: Maintain accurate financial accounts in QuickBooks Online. Prepare standard monthly financial reports for Board review.
• 𝐌𝐞𝐦𝐛𝐞𝐫𝐬𝐡𝐢𝐩 𝐃𝐚𝐭𝐚𝐛𝐚𝐬𝐞 𝐎𝐯𝐞𝐫𝐬𝐢𝐠𝐡𝐭: Monitor the member database, process renewals, and serve as the point of contact for basic member inquiries.
• 𝐂𝐨𝐦𝐦𝐮𝐧𝐢𝐜𝐚𝐭𝐢𝐨𝐧𝐬 & 𝐌𝐚𝐫𝐤𝐞𝐭𝐢𝐧𝐠: Coordinate digital communications by scheduling email blasts, updating the website calendar, and posting provided content to social media channels.
• 𝐆𝐫𝐚𝐧𝐭 & 𝐄𝐯𝐞𝐧𝐭 𝐀𝐝𝐦𝐢𝐧𝐢𝐬𝐭𝐫𝐚𝐭𝐢𝐨𝐧:Track grant reporting deadlines, generate invoices, and provide logistical support for virtual and in-person events (e.g., setting up Zoom links, managing registrations).
• 𝐁𝐨𝐚𝐫𝐝 & 𝐑𝐞𝐜𝐨𝐫𝐝 𝐆𝐨𝐯𝐞𝐫𝐧𝐚𝐧𝐜𝐞: Coordinate monthly Board meeting materials and agendas in collaboration with the Board Chair. Maintain organized, secure digital files in Google Workspace/Microsoft Cloud.
𝐏𝐫𝐞𝐟𝐞𝐫𝐫𝐞𝐝 𝐒𝐤𝐢𝐥𝐥𝐬 & 𝐂𝐨𝐦𝐩𝐞𝐭𝐞𝐧𝐜𝐢𝐞𝐬
• 𝐍𝐨𝐧𝐩𝐫𝐨𝐟𝐢𝐭 𝐎𝐩𝐞𝐫𝐚𝐭𝐢𝐨𝐧𝐬:Prior experience with basic bookkeeping, QuickBooks, and membership database management.
• 𝐃𝐢𝐠𝐢𝐭𝐚𝐥 𝐏𝐫𝐨𝐟𝐢𝐜𝐢𝐞𝐧𝐜𝐲: Mastery of Google Workspace, Microsoft Office suite, and standard email marketing/social media platforms.
• 𝐀𝐝𝐦𝐢𝐧𝐢𝐬𝐭𝐫𝐚𝐭𝐢𝐯𝐞 𝐎𝐯𝐞𝐫𝐬𝐢𝐠𝐡𝐭: Experience tracking grant deadlines and managing digital records.
• 𝐂𝐨𝐥𝐥𝐚𝐛𝐨𝐫𝐚𝐭𝐢𝐨𝐧: Strong communication skills and comfort working with a remote, diverse Board of Directors.
• 𝐀𝐮𝐭𝐨𝐧𝐨𝐦𝐲: Ability to self-manage tasks effectively within a strict 8-hour weekly budget.
𝐈𝐧𝐪𝐮𝐢𝐫𝐢𝐞𝐬
To express interest in this contract, please submit a cover letter and resume to [email protected] with the subject line: VtPHA Operations Specialist. Applications will be reviewed on a rolling basis until filled.
https://vtpha.org/want-to-work-with-vtpha-operations-support-needed/