Caption Pros

Caption Pros is a premier captioning company that partners with you to make all of your events acces

06/18/2026

Caption Pros specializes in high-level captioning, including technical and industry-specific content. Whether your conference is for medical professionals or robotics engineers, our captioners build custom dictionaries with your specific terminology well in advance. For jargon-heavy events, we do recommend connecting with your captioner early and sharing slide decks, agendas, videos, and speaker notes at least 48 hours in advance. That prep work is what distinguishes human-generated captions from automated alternatives. A real captioner captures industry nuances, preserves speaker intent, and delivers 99+ accuracy.

Learn more about what to look for in a caption vendor: https://bit.ly/4a5pG9j

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06/16/2026

Smaller companies often skip accommodations because they assume they don’t have to comply with the law or they can’t afford it. There are many resources available to help fund a more accessible workplace.⠀

Learn how you can make your workplace more accessible: https://bit.ly/3Yj1UjM

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06/11/2026

Large-scale conferences usually involve several audio connections, multiple room displays, hybrid captions, and many other technical requirements that need to be prepped and tested before event day. Here is a quick checklist of things to confirm before your conference!

Check out our latest guide to learn more about how to plan a successful and inclusive conference!

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Video illustration, featuring the Caption Pros logo with the text, “ Your Conference Captioning Pre-Event Checklist”. Wifi symbol with the text, “Reliable Internet Connection.” Captions icon with the text, “Caption Displays.” Speaker icon with the text, “Clear Audio Source.” Laptop and phone icon with the text, “Platform Compatibility.” A gear icon with the text, “Pre-Conference Testing.”

06/09/2026

Have you ever turned to someone at a conference and said, “What did they just say?”

Managing multi-day sessions across concurrent in-person and virtual environments—particularly when the content is highly technical—can create inherent cognitive fatigue, increasing the likelihood that attendees will miss critical information. Captions help close the processing gap. Live on-site event captioning gives your attendees a second chance to read what has just been said on a screen. And for individuals with hearing loss or whose primary language is not English, captions are not just helpful; they are necessary.

Learn more about the benefits of captions: https://bit.ly/4o6Tgjm

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Illustration of two people with question marks and a distorted speech symbol with the text, "Captions help close the processing gap."

06/08/2026

Happy Pride Month! 🏳️‍🌈

At Caption Pros, we celebrate diversity and the colorful people that make up our community. Everyone deserves to be treated with acceptance, respect, and inclusivity.

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Graphic with the Caption Pros logo, rainbows, and the text, "Happy Pride Month."

06/05/2026

Adding captioning to large-scale conferences is not simply a matter of turning a switch on your computer. Conferences are complex events with many moving parts. When you're coordinating a keynote presentation in a 2,000-seat ballroom, breakout sessions down the hall, and remote attendees, relying on a single captioning methodology introduces limitations that may impact accessibility and compliance. The most effective caption workflows are planned proactively as part of the event production process. Securing a dedicated captioning vendor during the initial phases guarantees a seamless experience, delivering reliable accessibility to every attendee irrespective of their geographic location. At Caption Pros, we collaborate with event organizers to plan and test ahead of time, ensuring everyone is prepared before the conference begins.

In this guide, we’ll break down:

- Benefits of conference captioning
- Mapping your event for captions
- Choosing the right type of captions for your conference
- Technical requirements
- Conference FAQs

Read more: https://bit.ly/4o6Tgjm

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Illustration of a conference presentation including a speaker, display screen, and audience, with the text, "Captioning for Conferences: Multi-Room, Multi-Track & On-Site Technical Setup Guide"

06/02/2026

When choosing a platform to host your next digital event, check whether it offers easy integration with third-party CART captioners.

Captions are a critical part of your attendees' overall experience. By choosing a platform that integrates with CART captioning, you can leverage accurate, real-time captions, backed by an expert behind the scenes to ensure your content is impactful.

Learn more about CART captioning: https://bit.ly/2UuC7UP

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Slide 1: blue background with the text, "When you choose a platform that is compatible with CART captioning, you benefit from:"

Slide 2: Target icon with the text, "99%+ captioning accuracy"

Slide 3: Speech bubble and smiley face icons with the text, "Captions that capture the spirit of the speaker (tone, nuance, intent) without bias"

Slide 4: Wheel chair icon with the text, "Support for ADA, WCAG, and Section 508 compliance"

Slide 5: Arrows in a circle with the text, "Can facilitate adjusted pacing for synchronized captions without lags"

Slide 6: Speech bubble icon with the text, "Access to an expert who can provide technical expertise for planning and troubleshooting"

06/01/2026

Using a captioning URL is a great accessibility option. It allows viewers to customize their captions, such as font size and language. The captions open in a separate browser window, making them easy to access across devices.

Looking at other caption displays and delivery methods for your next livestream? Learn more: https://bit.ly/4uwUqI7

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Illustration of a search bar and the text, "Captioning Displays Explained: Captioning URLs"

05/29/2026

No platform or captioner can produce accurate captioning with a poor audio feed. During the planning process, ensure there is a clean, direct audio path to your captioner, and run a test.

Pro tip: Don’t stop at setting up the audio. Run a full technical rehearsal with captioners, event organizers, production teams, and IT. Testing ahead of time helps catch audio issues and unexpected problems before you go live.

At Caption Pros, we partner with organizations early to provide technical expertise and hands-on testing.

Connect with a vendor that works like an extension of your team today!

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Animation with a colorful background and the text, Every Event Has This In Common: Audio Quality Matters”

05/27/2026

Each platform handles CART captioning a little differently, and the best choice really depends on your event type, audience, and technical setup. While platforms like Zoom, Webex, and Microsoft Teams all support CART integration, the setup and requirements vary.

At Caption Pros, we partner with event organizers early in the planning process to help provide expert recommendations on platform capabilities and work directly with your AV and production teams to determine the right captioning workflow.

To learn more about platform-specific capabilities, read our latest guide: https://bit.ly/4nALDS0

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Illustration of questions marks with the text, "FAQ: Which digital streaming platform is best for CART captioning?"

Address

10105 E Via Linda
Scottsdale, AZ
85258

Telephone

(480) 419-3809

Website

http://captionpros.net/

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